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Import Admin Assistant

Job Function:
Job Type:
The Job

We’re looking for an Admin Assistant to work in our Bookings team at Pretty Little Thing, focusing on our Imports bookings. Working alongside our local supplier bookings team, you’ll manage international deliveries with our suppliers, forwarders and the Merchandising team at PLT.

With your keen eye for attention and excellent problem-solving skills, you will oversee daily bookings with our international suppliers, making sure that our stock is booked, shipped and delivered on time.  

Key Responsibilities:

  • Liaising with suppliers from the Far East, Middle East and Europe, ensuring that shipping documents received are processed in a timely manner
  • Liaising with the Buying and Merchandising teams on shipping documents, ensuring that data submitted by suppliers is reviewed by the B&M teams
  • Process shipment dates with various freight forwarders, ensuring product is shipped on time
  • Accurately track shipments and liaise with the warehouse to arrange a delivery
  • Managing the import documentation from suppliers – mainly invoices and packing lists
  • Full ownership of admin tasks, making sure files & documents are clear & organised
  • Preparing documents for clearance through HMRC

Essential Skills

  • Good standard of planning, organisational and time management skills
  • Ability to coordinate multiple stakeholders and team members
  • Ability to take ownership of tasks, problems and issues
  • Builds effective and open relationships with all members of the Merchandising team

Further, the successful candidate will…

  • Thrive in a fast-paced and ever-changing environment, pro-actively seeking to understand the wider business environment in which our business operates
  • Ideally already has experience working is a fast fashion environment
  • Is always an ambassador for the brand.
  • Attends training, meetings and other events as requested by senior management and the HR function

Health & Safety:

  • Fully Understands the fire, emergency and health &safety procedures of the workplace.
  • Ensures that all potential and real hazards are taken care of immediately and are reported appropriately.
  • Works in a safe and responsible manner, within the framework of legislation and workplace specific policies.

Due to the evolving nature of our organisation, this job description is not exhaustive. While this job description will be reviewed and updated periodically, the job holder may from time to time be required to carry out tasks which are not detailed in this document.